Monday, April 11, 2011

Resumes and Cover Letters

Below are some tips for writing resumes and cover letters. I used the "track changes" feature of Microsoft Word to add these comments to my husband's resume he used for job applications and the statement of purpose he used to apply for graduate school. Here they show up as footnotes and the highlighting is a result of selecting sections to comment on. I replaced some of his personal information so some of it will sound silly.  Just in case anyone is wondering what my qualifications are for offering advice, they are these: I wrote most of my husband's resume and statement of purpose and he got 2/2 job offers and he got accepted to the only grad school he applied to. I know we were very blessed and these pieces of paper certainly weren't the only reason, but they helped give the right impression. I also have a BS in English with an emphasis in professional writing. I'm not a professional resume writer though so I don't guarantee miracles. Although the second section is a statement of purpose, the comments are for a cover letter. I wish you happy reading and success in job hunting.

Fred
888.888.8888 ◦ email@gmail.com ◦ 1800 Resume Ln. Lost, CA 11111
The college I went to, Aug. 2005-Dec. 2009, Geology major with a Chemistry minor
Hydrology - Studied groundwater flow, determined storativity using
Aqtesolv
Organic Chemistry - Reproduced chemical reactions forming carbon –
carbon bonds,  studied reactions to produce and break carbon chains
Biochemistry  - Studied enzymes and how they affect carbon chains
Applied GIS - Generated maps using ArcMap, Created a geodatabase
using ArcCatalog                   
Research Assistant, ABC Company, Feb. 2009-present
            Collect water samples, depth to water, and sensor data
            ♦ Translate data into visuals using LogPlot, Adobe Illustrator, and Excel
Assistant Researcher, Ronald McDonald, Professor, Apr. 2006-Dec. 2007
♦ Researched water flow and well quality in Ashton, ID
♦ Maintained Ion Chromatograph, Hydrolab, and Quanta equipment
♦ Wrote equipment maintenance procedures and developed data sheets
♦ Collected and analyzed water samples
Teacher’s Assistant and Computer Lab Assistant, the college I went to, Jan. 2006-Dec. 2007
            ♦ Teacher’s Assistant for Hydrology and the Intro to Geology Lab
            ♦ Lead Assistant for rock and mineral lab
            ♦ Developed testing procedures for rock and mineral lab
Deck Supervisor, The Swim Club, Apr. 2003-Aug. 2004
            ♦ Trained swim instructors
            ♦ Maintained pH for the pool
Representative for LDS church, foreign country, Aug. 2001-Aug. 2003
            ♦ Trained new representatives
            ♦ Presented lessons to individuals and groups
            ♦ Learned and taught Spanish
Outstanding blah blah blah Student, the university I went to, 2007
Eagle Scout, Boy Scouts of America, year, what I did to earn it


 [AP1]Make sure all your contact information is included. You want to make sure the employer remembers your name and can contact you if they want to interview you or offer you the job. Putting the contact information horizontally across the top is a space-saver if you have a lot of experience to squish onto the page, but if you’re stretching to fill out one page, you can put each piece of information on a different line. Resumes should  only be one page for every 10 years of working in your given field. 

 [AP2]I think starting with the education category is always a good choice if you’re in college or a recent graduate because your education is your greatest job qualification at this point. Don’t just list the courses you take. It’s too vague and everyone applying for the job has probably taken the same classes. Itemize what you did in those classes that helped you prepare for the job you want or increased your skill set in any way. Start sentences with verbs as much as possible.   Make sure to include every college you attended, the dates, your major or degree and your GPA if it's over a 3.0—you can show your overall GPA or your GPA in just your field of study—whichever shows you in the best light and/or what the job application instructions ask for.

 [AP3]In the experience category, list job positions you’ve held starting with the most recent one. Include the location of the company you worked for and the employer’s city and state. Put the official title of your position and list what your responsibilities were. Start sentences with verbs as much as possible. If you have more job experience than will fit on one page, only list the most relevant positions. If the employer needs a complete job history, they can ask for it. If you had a job you only held for a month or two or if you were fired, you don’t have to volunteer that information unless it’s specifically asked for. A resume doesn’t have to be a confession.

 [AP4]Other categories can include Awards, Publications, Special Skills. Tailor your resume to fit the job you’re applying for. If you have skills that really set you apart or that are very applicable to the job, start with the special skills category at the top, even above the education category maybe and list languages you know, computer programs and equipment you’ve mastered.

Fred
1800 Resume Lane
Lost, CA 11111
email@gmail.com
888.888.8888
EE Department
Graduate School
PO Box 22222
University I want to go to
City, state, zip code



I helped a professor for two summers in Cityville where nitrate contamination had shut down city wells in previous summers. I assisted in determining wells to test, sampling, and testing of the samples. I determined the location of contaminant plumes, lithologic contacts, and produced several cross-sections representing the plain in the Cityville area as a senior project. Information from the State Department of Water and the sampling we did helped to determine locations of increased contamination. New wells were picked to determine the extent of contamination. Driller’s logs were obtained to produce cross-sections and lithologic contacts. This work in Cityville helped solidify my interest in subsurface geology and groundwater remediation.
My plans for graduate school were delayed when I obtained a post-bachelors position at ABC Company as a research assistant. My work at ABC includes water sampling, borehole interpretation, aquifer testing, and subsurface modeling. I hope to continue working for ABC as I pursue my Masters degree at this University. Environmental Engineering provides the flexibility to continue my interest in Hydrology and groundwater contaminant flow. I look forward to furthering my education.[AP6] 

Sincerely,

Fred


 [AP1]Put your personal contact information first followed by the employer’s contact information. Use the same spacing between lines as shown on this example. It’s more professional if your email address is boring like your name or something to do with your field. Some employers at a job fair he went to said they don’t like to see email address like “hotlips44” etc.

 [AP2]I inserted this comment here simply to explain the difference between a cover letter and a statement of purpose. This example is  a statement of purpose, but the formatting is the same. Cover letters are very succinct. You identify the position you want, your qualifications for that position, your confidence in contributing to the company, and your intention to follow up on this application later. Statements of purpose are more like personal essays. You give a little more background information on how you became interested in the field, how you got where you are today academically and with extracurricular activities and also what your career/life goals are relating to the field. You can get more personal, but not too much.  You’re still focused on the job, not spilling your whole life story.

 [AP3]Ideally, the job application instructions will specify who to address, but “to whom it may concern” works or a title like “dear director of…” if you know the person’s position that will see your application.

 [AP4]The first paragraph should catch the employer’s attention so start strong. This statement of purpose was part of an application to graduate school, but for a job it is best to mention the position you want in this paragraph. You could say something like---ABC’s job listing in the newspaper caught my attention. I recently received my masters degree in environmental engineering and would like to join ABC’s environmental team. I am confident my qualifications would be a positive contribution to your success in bioremediation. (Do your research and know what the company is involved in and as much as you can about the position you want)

 [AP5]Go on to explain what your qualifications are. This is essentially summarizing and giving a little more depth to your resume. 

 [AP6]End restating your interest in the position and confidently (but not arrogantly) state that you expect to hear from them again and you can add that you will be checking back in a week or two to see if they’ve come to a decision or to see if they need more information. Don’t say things like “I’m grateful for your time” or sound desperate in any way. Then sign “sincerely” and leave space to actually sign your name in between “sincerely” and your printed name. Generally that’s four spaces but I think I cut some corners on this page.

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